EMILY THE CELEBRANT PRIVACY POLICY
19TH MARCH 2022
This privacy notice provides you with details of how we collect and process your personal data through your use of our site www.emilythecelebrant.co.uk including any information you may provide through our site when you: purchase a product or service; sign up to our newsletter; or take part in a prize draw or competition.
By providing us with your data, you confirm to us that you are over 13 years of age.
Emily Johnson is the data controller and she is responsible for your personal data (referred to as “we”, “us” or “our” in this privacy notice).
1. OUR CONTACT DETAILS
Name: Emily Johnson
Address: c/o 32 Devonshire Road, Liverpool L8 3TZ
Phone Number: 07739324968
E-mail: emilythecelebrant@gmail.com
We would be grateful if you would contact us first if you have a complaint about the way your data has been handled so that we can try to resolve it for you. If you are not happy with any aspect of how we collect and use your data, you have the right to complain to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk).
Please let us know if at any time your personal information changes by emailing us at emilythecelebrant@gmail.com to ensure that the information we hold about you is accurate and up to date.
2. THE TYPE OF PERSONAL INFORMATION WE COLLECT
Personal data means any information capable of identifying an individual. It does not include anonymised data.
We may process certain types of personal data about you as follows:
• Identity Data may include your first name, maiden name, last name, username, marital status, title, date of birth and gender.
• Contact Data may include your billing address, delivery address, email address and telephone numbers.
• Financial Data may include your bank account and payment card details.
• Transaction Data may include details about payments between us and other details of purchases made by you.
• Technical Data may include your login data, internet protocol addresses, browser type and version, browser plug-in types and versions, time zone setting and location, operating system and platform and other technology on the devices you use to access this site.
• Profile Data may include your username and password, purchases or orders, your interests, preferences, feedback and survey responses.
• Usage Data may include information about how you use our website, products and services.
• Marketing and Communications Data may include your preferences in receiving marketing communications from us and our third parties and your communication preferences.
We may also process Aggregated Data from your personal data but this data does not reveal your identity and as such in itself is not personal data. An example of this is where we review your Usage Data to work out the percentage of website users using a specific feature of our site. If we link the Aggregated Data with your personal data so that you can be identified from it, then it is treated as personal data.
Sensitive Data
We may need to collect the following sensitive data about you in order to plan and deliver services related to your wedding ceremony or naming ceremony:
· Sexual orientation
We require your explicit consent for processing sensitive data, so when you submit your details, this is your confirmation that you consent to this processing.
Where we are required to collect personal data by law, or under the terms of the contract between us and you do not provide us with that data when requested, we may not be able to perform the contract (for example, to deliver goods or services to you). If you don’t provide us with the requested data, we may have to cancel a product or service you have ordered but if we do, we will notify you at the time.
3. HOW WE GET THE PERSONAL INFORMATION AND WHY WE HAVE IT
We collect data about you through a variety of different methods including:
• Direct interactions: You may provide data by filling in forms on our site (or otherwise) or by communicating with us by post, phone, email or otherwise, including when you:
• order our products or services;
• create an account on our site;
• subscribe to our service or publications;
• request resources or marketing be sent to you;
• enter a competition, prize draw, promotion or survey; or
• give us feedback.
• Automated technologies or interactions: As you use our site, we may automatically collect Technical Data about your equipment, browsing actions and usage patterns. We collect this data by using cookies, server logs and similar technologies. We may also receive Technical Data about you if you visit other websites that use our cookies. Please see our cookie policy for further details.
• Third parties or publicly available sources: We may receive personal data about you from various third parties and public sources as set out below:
• Technical Data from the following parties:
· analytics providers such as Google based outside the EU;
We will only use your personal data when legally permitted. The most common uses of your personal data are:
• Where we need to perform the contract between us.
• Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
• Where we need to comply with a legal or regulatory obligation.
We may request consent to send marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by emailing us at emilythecelebrant@gmail.com
4. PURPOSES FOR PROCESSING YOUR PERSONAL DATA
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are listed below.
We may process your personal data for more than one lawful ground, depending on the specific purpose for which we are using your data. Please email us at emilythecelebrant@gmail.com if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.
Purpose/Activity
Type of data
Lawful basis for processing
To register you as a new customer
(a) Identity
Performance of a contract with you
(b) Contact
To process and deliver your order including:
(a) Identity
(a) Performance of a contract with you
(a) Manage payments, fees and charges
(b) Contact
(b) Necessary for our legitimate interests to recover debts owed to us
(b) Collect and recover money owed to us
(c) Financial
(d) Transaction
(e) Marketing and Communications
To manage our relationship with you which will include:
(a) Identity
(a) Performance of a contract with you
(a) Notifying you about changes to our terms or privacy policy
(b) Contact
(b) Necessary to comply with a legal obligation
(b) Asking you to leave a review or take a survey
(c) Profile
(c) Necessary for our legitimate interests to keep our records updated and to study how customers use our products/services
(d) Marketing and Communications
To enable you to partake in a prize draw, competition or complete a survey
(a) Identity
(a) Performance of a contract with you
(b) Contact
(b) Necessary for our legitimate interests to study how customers use our products/services, to develop them and grow our business
(c) Profile
(d) Usage
(e) Marketing and Communications
To administer and protect our business and our site (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)
(a) Identity
(a) Necessary for our legitimate interests for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise
(b) Contact
(b) Necessary to comply with a legal obligation
(c) Technical
To deliver relevant content and advertisements to you and measure and understand the effectiveness of our advertising
(a) Identity
Necessary for our legitimate interests to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy
(b) Contact
(c) Profile
(d) Usage
(e) Marketing and Communications
(f) Technical
To use data analytics to improve our website, products/services, marketing, customer relationships and experiences
(a) Technical
Necessary for our legitimate interests to define types of customers for our products and services, to keep our site updated and relevant, to develop our business and to inform our marketing strategy
(b) Usage
To make suggestions and recommendations to you about goods or services that may be of interest to you
(a) Identity
Necessary for our legitimate interests to develop our products/services and grow our business
(b) Contact
(c) Technical
(d) Usage
(e) Profile
Change of purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to find out more about how the processing for the new purpose is compatible with the original purpose, please email us at emilythecelebrant@gmail.com
If we need to use your personal data for a purpose unrelated to the purpose for which we collected the data, we will notify you and we will explain the legal ground of processing.
We may process your personal data without your knowledge or consent where this is required or permitted by law.
5. DISCLOSURES OF YOUR PERSONAL DATA
We may have to share your personal data with the parties set out below for the purposes set out in the table in paragraph 4 above:
• HM Revenue & Customs, regulators and other authorities based in the United Kingdom and other relevant jurisdictions who require reporting of processing activities in certain circumstances.
We require all third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the law. We only allow such third parties to process your personal data for specified purposes and in accordance with our instructions.
6. INTERNATIONAL TRANSFERS
Countries outside of the European Economic Area (EEA) do not always offer the same levels of protection to your personal data, so European law has prohibited transfers of personal data outside of the EEA unless the transfer meets certain criteria.
Whenever we transfer your personal data out of the EEA, we do our best to ensure a similar degree of security of data by ensuring at least one of the following safeguards is implemented:
• We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission; or
• Where we use certain service providers, we may use specific contracts or codes of conduct or certification mechanisms approved by the European Commission which give personal data the same protection it has in Europe; or
• Where we use providers based in the United States, we may transfer data to them if they are part of the EU-US Privacy Shield which requires them to provide similar protection to personal data shared between the Europe and the US.
If none of the above safeguards is available, we may request your explicit consent to the specific transfer. You will have the right to withdraw this consent at any time.
Please email us at emilythecelebrant@gmail.com f you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.
7. HOW WE STORE YOUR PERSONAL INFORMATION
Your information is securely stored.
By law we have to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they cease being customers for tax purposes.
In some circumstances you can ask us to delete your data: see below for further information.
In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
We keep personal data collected for ten years. We will then dispose your information by shredding, and deletion of files.
8. YOUR DATA PROTECTION RIGHTS
Under data protection law, you have rights including:
Your right of access - You have the right to ask us for copies of your personal information.
Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at emilythecelebrant@gmail.com if you wish to make a request.
9. THIRD-PARTY LINKS
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
10. COOKIES
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly.